Type: Full-Time
Category: Administrative
Division: Medical
Location: Imperial Detention (Medical) (Calexico, California)

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Position Description

 

Facility Name:

MTC Medical - Imperial Regional Detention Facility

Position Title:

Secretary I

Department:

Health Services

Status:

Non-Exempt

Effective Date:

06/01/2014

 

Position Summary:

Reports to the health services administrator.  Responsible for performing a variety of clerical and administrative duties which require discretion in compliance with MTC Medical and Immigration and Customs Enforcement (ICE) directives.

 

Essential Functions:

  1. Provides clerical and technical writing support to the health services administrator, director of nursing, and physician.
  2. Receive telephone calls and visitors; tactfully refer them to proper individual if health services administrator is not available.
  3. Develop and maintain a secretary manual that addresses all major aspects of the secretary’s role.
  4. Maintain calendar of events, schedules, appointments and take minutes of meetings.
  5. Coordinate meeting arrangements such as time, place, attendees and matter to be discussed.
  6. Maintain correspondence control log and coordinate preparation of special reports.
  7. Maintain central library of required documents, handbooks, directives, facility operating procedures, etc.  Ensure distribution to designated staff.
  8. Responsible for monitoring and maintaining the facility credentialing program.
  9. Participate in the development of new and revised facility operating procedures in compliance with corporate procedures.  Maintain and update master facility operating procedures.
  10. Make recommendation for purchase of equipment/supplies; maintain expense account records and confidential files.
  11. Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
  12. Maintain accountability of inmates and property; adhere to safety practices.

 

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

 

Education and Experience Requirements:

High school graduate or equivalent; two (2) years clerical or related experience, and computer proficiency required.  Associate’s degree in business administration, secretarial science or associated field preferred. Must have an extensive working knowledge of MS Word and MS Excel.  A good working knowledge of MS Outlook is desired.  Ability to communicate effectively, both orally and in writing, is required.  Valid driver’s license in the states of Texas or New Mexico with an acceptable driving record required, unless waived by management.

 

Post Hire Requirements:

Must successfully complete annual in-service training requirements and maintain appropriate facility clearance.

 

 

 

 

Senior Director, Medical Operations

 

Date

 

 

 

 

 

 

Vice President, Human Resources

 

Date

 

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